Can Shorter Notice of General Meetings Be Given?
Shorter notice of general meetings can be given in the event of emergencies.
The STSM Act stipulates that at least 14 days’ notice must be given of any general meeting to be held. For meetings where a special or a unanimous resolution needs to be passed the Act calls for 30 days’ notice.
PMR 15(7) states that shorter notice of general meetings may be given as follows:
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7 days - If the Trustees passed a resolution that the meeting should be held urgently (their reasons for this must also be set out in the resolution) but this cannot be done in the following instances.
PMR 29(2) - a meeting to approve an alteration or improvement to the common property that is necessary
PMR 29(4) - where the BC wants to install prepaid meters - Less than 14 days (but not 7 days) – if it is agreed to in writing by all persons entitled to attend such meeting
PMR 15(7) from the STSM Act states the following in this regard:
A general meeting may be called:
(a)on 7 days' notice if the trustees have resolved that short notice is necessary due to the urgency of the matter and set out their reasons for this resolution; provided that the trustees must not take such a resolution in regard to a meeting referred to in rule 29(2) or (4);
b) (b) on less than 14 days’ notice, if this is agreed to in writing by all persons entitled to attend.